Administration Officer

The Network of Alcohol and other Drugs Agencies (NADA) is the peak organisation for non government alcohol and other drugs services in NSW. We advocate for, strengthen and support the sector. As a member driven peak body, NADA’s decisions and actions are informed by the experiences, knowledge and concerns of its membership.

This exciting position will play a key role in ensuring the smooth operation of day-to-day administrative tasks, maintaining a well-organised and tidy office environment, and meeting the various administrative support needs of the organisation. This position is essential to supporting the daily operations and involves working collaboratively with all staff, particularly the NADA executive team.

The ideal candidate will possess strong organisational skills, attention to detail, and the ability to work independently and as part of a team. The position requires effective communication skills and a proactive approach to problem-solving, contributing to the overall success of the organisation.

NADA strongly encourages applications from diverse community groups including Aboriginal and Torres Strait Islander people, people who identify as gender and sexuality diverse communities, people with a disability and people from culturally and linguistically diverse backgrounds.

KEY RESPONSIBILITIES:

Assist in maintaining the effective operation of the office

Coordinate meetings and secretariat duties

Organising travel and accommodation for NADA staff

Executive diary management and administration support including assisting with reports and other tasks as directed

Financial administration such as preparing accounts receivable/payable, staff reimbursements and maintain petty cash

Respond or redirect enquiries from members via telephone, mail or email and other reception duties

ESSENTIAL AND DESIRABLE SKILLS AND EXPERIENCE

Essential

Experience in a similar all-round administrative role

Experience in organising meetings and minute taking

Demonstrated ability to liaise with staff and a range of stakeholders in a friendly and professional manner, and sustain working relationships

Capacity to prepare presentations, reports and general communication

High level of computer literacy with database and advanced Microsoft office skills including Word, Outlook, Excel, OneDrive and Teams

Basic experience in using accounting software systems such as Xero and Dext

Demonstrated high level written and verbal communication skills

Demonstrated ability to effectively prioritise workload and deliverables to ensure deadlines are met

Demonstrated ability to work independently and as part of a team

Desirable

Basic experience in using Salesforce

Understanding and application of quality improvement concepts

Understanding of the alcohol and other drugs (or broader community services) sector

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SELECTION CRITERIA

In your cover letter, please confirm that you meet the essential skills and experience, and respond to the following questions:

1. Describe the skills, knowledge and experience you bring to this position and why you have applied.
   

2. What systems or processes do you use to organise your work day, keep on top of tasks and manage competing priorities?
   

3. Outline your finance administration skills and experience
   

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HOW TO APPLY:

ThePosition Descriptioncan be downloaded here. AGuide to Applying for NADA Positionscan be downloaded here.

All applicants must:

o The cover letter should address the selection criteria questions above.

o Provide a curriculum vitae with reference contact details

Contact Chris Keyeschris@nada.org.auor phone 02 8113 1309 for more information.

Please forward all applications tojo@nada.org.auwith email subject heading ‘NADA Administration Officer application’.